Question:
How to add fax cover to Letter template?
I am using Word 7. I have used the Contemporary letter template provided
to make my own customized letter template. I would like to be able to add
a fax cover (another one that I customized with form fields) to the first
page of these letters whenever I send them by fax. I cannot figure out an
easy way to add the fax cover (with all it's styles, fonts and form fields)
to an existing letter. If I try to use the Fax cover template first, then
when I go to the second page (letter) I am stuck with the fax cover styles.
Even if I add a page break I still get some of the letter stuff on the fax
cover page. If I run the letter template first when I insert the fax cover
file it gets mixed with my letter. This is probably really easy but it
escapes me.
Answer:
-If you're using MS Fax, use the Compose New fax approach from
Exchange/Windows Messaging/Outlook and send both the fax cover and letter
as attached documents (in that order). If you are using WinFax, that also
as an attachment feature which would enable you to do the same.
It's also a task which the Microsoft Binder app could resolve. Create a new
Binder, add both files and print via the fax printer driver.
-In general, the best way to import a document created from a different
template, with different styles, etc., is to first insert a Section
Break. It helps a lot if you use different style names for the two
documents' templates.
If Graham's suggestion doesn't work for you, then you might try
creating the letter first, then insert a Next Page section break at
the top of the letter. Insert the fax cover on the newly created page
-- if things work out well, this section will even be protected for
the form...
Another thing that might work would be to create an AutoText entry in
the letterhead template from the fax cover sheet...
